New Payor Checklist

• Have a Payor Code assigned to your company (required for reports and payments)—contact Ms. Karen Witt-Harper at
  (303) 231-3463 or karen.witt-harper@onrr.gov.
• Set up electronic reporting on the Report of Sales and Royalty Remittance Form, MMS-2014: Electronic Reporting Options.
  
• Set up electronic payment for royalties and invoices (NOT for Courtesy Notice or tribal lockbox payments—see below) via electronic funds transfer (EFT):
  • Pay.gov FAQ, Instructions and Examples
  • Automated Clearing House (ACH) Instructions
  • U.S. Treasury Fedwire Deposit System Instructions

    Courtesy Notice payments, including Rent, are currently exempt from the electronic payment requirement. Be sure to time payments to meet the due date in your lease(s).

    Tribal lockbox payments must be reported and sent timely to the tribes listed on the Payment Instructions for Indian Leases page.

• You must complete, sign and mail an External MRMSS Application Request Form (EMARF) for access to the ONRR Data Warehouse Portal so you will be able to view your archived Royalty (2014), OGOR and PASR reports, and your Statement of Account.
  • External MRM Application Request Form (EMARF) (as of 12/2010)
  • EMARF Instructions (as of 12/2010)
• You must complete, sign, and mail at least one original Form ONRR-4444, Addressee of Record Designation for Service of Official Correspondence to ONRR. Be sure to print and follow the instructions.
  • Form ONRR-4444
  • Instructions for Form ONRR-4444 (for payors and operators)
• You must complete, sign and mail a Request for Taxpayer ID, Form W-9, to establish your account with ONRR. Please read the instructions carefully.
  • Form W-9  (Request for Taxpayer ID)
  • Form W-9 Instructions to Payors and Operators

Information and contacts to support and assist Payors

Handbooks – Payors can access PDF versions of the current handbooks via the links below.  FM will provide one hard copy of these handbooks to current Federal or Indian lease reporters/payors only if they cannot access the PDF version on line.  To receive a copy, contact Barbara Fletcher at 303-231-3605 or barbara.fletcher@onrr.gov.

Minerals Revenue Report Handbook

Oil and Gas Payor Handbook, Volume III – Product Valuation

Accounts receivable and billing assistance is available from analysts, assigned by company name:

Financial Services Federal Company Assignments

Financial Services Indian Company Assignments

Lease and agreement maintenance and error correction assistance is available from analysts who are assigned by topic or state:

Lease and Agreement Maintenance Contacts

Royalty report analysis and error correction assistance is available from analysts who are assigned by company:

Royalty Reporting Contacts

Late Payment and Overpayment Interest Tables, from 1997 to the present, are available at Late Payment & Overpayment Interest Tables

Reporter Training information and schedules are posted as soon as they are available at Reporter Training